DESCRIPTION

DUTIES AND RESPONSIBILITIES

Essential Functions:

• Communicates with internal and external stakeholders for the purpose of providing the status of grants and implementing projects.
• Confers with college grant seekers on the process of applying for grants (e.g. develops grant strategies and objectives; provides resource information on requirements, etc.) for the purpose of obtaining grants.
• Develops, monitors, and maintains a grant tracking system for the purpose of ensuring timely preparation of grant applications and implementation of grant requirements.
• Maintains a variety of manual and electronic files and/or records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
• Maintains grant applications and related documents (e.g. required reports, budgets, specific inquiries, etc.) for the purpose of submitting to the appropriate funding agency and sustaining institutional eligibility for grant funding.
• Manages and participates in the development, management, and oversight of the grant budget for the purpose of complying with all program and funding guidelines of awarding organizations.
• Monitors all grant processes (e.g. evaluations, budget, reports, etc.) for the purpose of ensuring compliance with existing laws and regulations, relevant contractual obligations, and accounting and reporting standards applicable to college grants.
• Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Provides technical assistance to administrators, faculty, and staff in the review of proposals for the purpose of ensuring grant applications are complete and in compliance with programmatic and financial requirements.
• Provides technical assistance to grant writing staff in the development of grant proposals for the purpose of ensuring clarity and conformity with program objectives and compliance with policies and outcomes required by the funding agency/organization.
• Prepares a wide variety of materials (e.g. financial, statistical, and operational reports related to college grants; recommendations; procedures, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing written support, and conveying information.
• Researches a variety of topics (e.g. federal, state, local, and private grant funding sources; current eligibility requirements; legislative changes; etc.) for the purpose of disseminating information on grant opportunities and/or providing recommendations.
• Serves as liaison between the District and representatives of grant funding agencies for the purpose of ensuring efficiency, meeting requirements, interpreting regulations and/or resolving issues.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS

Minimum Qualifications

Skills, Knowledge and Abilities:

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: planning and managing projects, operating standard office equipment; preparing and maintaining accurate records; utilizing pertinent software applications; and grantsmanship.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of grant administration; principles of grant accounting and reporting; methods and techniques of grant proposal writing; federal, state, and local laws, codes and regulations related to grant development and management; District organization, operations, policies and procedures; research methods and techniques used in grant fund development; principles and practices of budget preparation and administration; organization and management of records; computer applications, systems, and hardware used in grant management.

ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with datautilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: planning, coordinate, and monitor a variety of college grants; interpret and apply federal, state, and local laws, codes and regulations related to college grant development and management; present complex information in a clear and concise manner; setting priorities with limited supervision; exercise critical judgment; train and provide technical assistance to others; prepare clear, comprehensive, and effective reports;  meeting deadlines and schedules; organizing and communicating information and concepts; working with detailed information/data; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility:
Responsibilities include: working under limited supervision using standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Working Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience:
Three years of full-time, paid, professional-level experience in grant administration or a related area.

Education:
Bachelor’s degree from an accredited institution.

Certificates and Licenses:
Valid CA Driver's License & Evidence of Insurability

Continuing Educ. / Training:
Maintains Certificates and/or Licenses

Clearances:
Criminal Background Clearance
Tuberculosis Clearance

Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.

APPLICATION PROCEDURE