The Laboratory for Computational Sensing and Robotics at Whiting School of Engineering is seeking a Grants & Contracts Analyst to provide dedicated professional level sponsored and non-sponsored funds management for more than 80% of time. The primary goal of this position is responsible for post-award functions that include, but may not be limited to budget development, account maintenance and oversight, billing/invoicing, financial and progress reporting, compliance, monthly reconciliation, and closeout. The pre-award activities include proposal preparation, submission, and budget development. Will work independently on a variety of grants/contracts that range from simple to moderately complex. The Analyst will develop financial reports for forecasting, provide financial analysis, and ensure compliance with university and agency or foundation regulations and restrictions. This position works independently on a variety of grants/contracts, including those from NIH, NSF, DOD, and other sponsors. These grants, contracts, and awards may involve highly detailed budgets, multiple components, sub awards, foundation awards,

Will act as the point of contact with faculty, divisional budgetary staff, central research administration, and sponsors. Will provide broad/in-depth professional administrative level guidance on policies, protocols, regulations, and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. In addition, will assist with the management of divisional non-sponsored accounts on a limited basis. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. This position reports to the Grants and Contracts Manager.

Specific Duties & Responsibilities

• Serve as liaison between the center and central offices for sponsored projects of simple to moderately complex.
• Coordinate and review submission of grant proposals, modifications, MTAs, DUAs, and other contracts ensuring that all applicable sponsor and University guidelines are met.
• Support budget and budget justification development and review for appropriateness, consistency, and completeness of content.
• Assist in tracking proposals and other sponsored research documentation through the submission processes to ensure deadlines are met.
• Review newly established accounts to confirm the accuracy of information.
• Workflow required paperwork to JHURA for timely sub-award contract setup.
• Provide sub-recipient monitoring and setup, process sub-award monthly invoices, and adhere to high-risk sub-award guidelines when applicable.
• Process various transactions related to assigned faculty portfolios such as outgoing invoices for divisionally billed awards, incoming invoice payment requests, requests for purchases, budget distribution, non-payroll cost transfers, salary distributions, Concur approvals, petty cash replenishments (if applicable), p-card approvals, and reimbursement requests.
• Responsible for monthly reconciliation for assigned faculty accounts.
• Lead and coordinate financial meetings with assigned faculty to review accounts, expenses, staff support, upcoming submission plans, and other topics as needed.
• Provide financial forecasting and analysis to assigned faculty.
• Create and maintain the faculty’s current Other Support documents.
• Ensure post-award compliance with university, federal, and sponsor regulations and restrictions.
• Verify faculty compliance with institutional regulatory oversight such as IRB, IACUC, effort certification, etc.
• Advise faculty and staff on changes in sponsored research policies.
• Coordinate and support progress report submissions to sponsors.
• Prepare annual and final financial reports for sponsors.
• Provide information and support for other Divisions, Departments, and University reports as needed.
• Communicate in advance with the Grants and Contracts Manager as needed to ensure task deadlines are met.
• Other duties as assigned.

Special Knowledge, Skills, and Abilities

• Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgements and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, and DOD, and ARPA-H.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training program (18-24 months) is equivalent to three years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F, 8:30 a.m. to 5 p.m. 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​LCSR  
Personnel area: Whiting School of Engineering