Job Description

Salary
See Position Description

Location
Dothan, AL

Job Type
Full-Time

Job Number
2023-2024:65

College/Division
WCC-601020-Development

Opening Date
08/21/2024

Closing Date
8/29/2024 2:00 PM Central

Campus Location
Wallace Community College

 

 

Position Summary

The Executive Director of the Foundations reports to the Vice President/Dean, Institutional Services and Community Development and serves as liaison to the College foundations.  The position is responsible for designing and implementing comprehensive institutional advancement programs, including annual fund, corporate and foundation relations, major gifts and gift planning, endowment, capital campaigns, and alumni and constituent relations efforts. The position is responsible for enhancing existing relationships while building new relationships, systems, and programs that elevate the generosity and resources of the community.  The position provides support for special events and functions of the College as appropriate.

 
 POSTING DATE: AUGUST 21, 2024
 
 SALARY: Appropriate placement on Salary Schedule C1 (range: $86,795 - $128,692).  
 
 ANTICIPATED START DATE: SEPTEMBER 1, 2024
  
 This position will be based initially at Wallace campus in Dothan, Alabama.
  
  More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.    

 

Essential Duties and Responsibilities

ESSENTIAL FUNCTION: Administration and Management.  Identify, research, and lead the implementation of a multifaceted fundraising program to support the College’s strategic vision.  

1. Serves as the director of the Institutional Advancement department and provides oversight and management of all functions and responsibilities of the department.
2. Participate in strategic discussions and develop programs to strengthen the financial resources of the College. 
3. Develops annual plans and budgets for Annual Scholarship Fund, Gift Planning, Development, and Capital Campaigns.
4. Monitors changes in laws, regulations, and technology that may affect program operations; implements policy and procedural changes as required.
5. Continually researches, identifies, analyzes, and pursues potential sources of additional funding from federal and state government, foundations, business and industry, and other appropriate sources.
6. Lead the coordination of events and targeted drives for corporate and foundation donations and sponsorships. 

 
ESSENTIAL FUNCTION: Fiscal Responsibilities.  Supervises the finances and activities of the Foundations.  

1. Develops and monitors budgets to maximize financial resources. 
2. Maintains a financial accounting system for Foundation fiscal activities that complies with audit rules and regulations. 
3. Maintains accurate records of all gifts and donations to the Foundation. 
4. Works with assigned personnel to develop investment policy; determine asset allocation; researches investments; supervises investments; track and distribute Endowment Funds in concert with the President and Foundation Board 
5. Develops, implements, and maintains a comprehensive fund-raising program which includes individual, group, and corporate giving; capital campaigns; alumni outreach; District employee outreach; planned giving; and estate planning. 
6. Promotes, maintains, grows, and administers scholarship programs. 
7. Develops and maintains systems for identification of donors and potential donors, ensures timely acknowledgement of all contributions, and maintains communication with external prospects and donors on an ongoing basis. 
8. Identifies and seeks grant opportunities from private and corporate foundations. 
9. Stays abreast of new trends and innovations in the field of fundraising and alumni relations as they relate to the area of assignment.

 
ESSENTIAL FUNCTION: Foundation Board.  Manages daily operations of the Foundation to ensure transparency and accountability in all aspects of the organization.

1. Recruits, orients, trains, and manages an appointed Board of Directors used for outreach and fundraising purposes. 
2. Plans and attends all meetings of the Board of Directors of the Wallace Foundation and all meetings of the Board of Directors of the Sparks Campus Foundation. 
3. Prepares appropriate agendas, support materials, minutes, and financial reports. 
4. Leads the Foundation and Board of Directors in the development and implementation of a strategic plan that aligns with the College’s strategic plan. 
5. Coordinates Foundation activities with representatives of various campus constituencies, alumni, members of the Foundation Board, committees, and volunteer groups.

 
ESSENTIAL FUNCTION:  Community and Alumni Relations.  Serve as an exemplary College advocate in the community and build relationships that closely link the community with the College.

1. Devises effective internal and external messaging and methods of communication in collaboration with the Public Relations department.
2. Strengthens relationship with alumni and alumni families to develop an alumni association.
3. Conducts consistent community outreach and actively participates in chambers of commerce, service clubs, organizations, and events within and outside the College. 
4. Builds a strong and effective network of supporters among the College's external public such as community opinion and business leaders, trendsetters in academia, as well as successful role models in the professional and cultural fields of endeavor.

 
ESSENTIAL FUNCTION: Department Operations.  Provides general support and management to the operations of the Department.  

1. Establishes the annual strategic plan for the Advancement department; ensures consistency with College goals and mission.
2. Communicates goals to IA employees; discusses accomplishment of goals and related expectations.
3. Establishes and implements short- and long-term goals and priorities for the Department.
4. Supervises daily functions and work conducted through the department.
5. Observes and evaluates work flow within the department.
6. Evaluates subordinate job performance annually; corrects performance.
7. Provides for appropriate training opportunities for subordinate employees.
8. Approves time and attendance for employees.
9. Develops, oversees, and allocates budget and expenditures, ensuring efficient use of resources.
10. Ensures purchases and related processes are followed and in compliance.

ESSENTIAL FUNCTION: College Expectations.  Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.

1. Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours. 
2. Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action.
3. Performs a productive full day’s work.
4. Ensures that service to students and the general public is top priority.
5. Demonstrates a considerate, friendly and constructive attitude toward fellow employees and students.
6. Performs other duties as necessary.

 

 

Qualifications

1. A bachelor's degree in communications, education, business administration, or a closely related field from an accredited institution is required. 
2. A minimum of three years of professional work experience in development activities such as fundraising, foundation, resource development, and/or financial and investment management is required.
3. Ability to work non-standard and extended hours  is required.
4. Prior experience in a post-secondary education institution is preferred. 

ADVISORY COMMITTEE: The President will appoint an Advisory Screening and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, a screening committee will select the applicants to be interviewed.
 
Applicants must travel at their own expense for interviews that are conducted in person.      

 

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet in order to be considered for this position. A complete online application packet must be received no later than 2:00 pm, Thursday, August 29, 2024.  Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:

1. Completed Wallace Community College online employment application
2. Current resume
3. Cover letter describing specifically how your experience and qualifications meet the required qualifications.
4. Employment verification letter(s) verifying a minimum of three years of professional work experience within fundraising, foundation, resource development, and/or financial investment management. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature.  If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum required three years of development, fundraising, foundation, resource development, and/or financial investment management experience. 
5. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received the minimum of a bachelor's degree. Transcripts may be unofficial for the application process but they must identify the applicant, institution, degree earned and the date the degree was conferred and it is within the required discipline. (A copy of the diploma will not suffice).  NOTE: If employed, official transcripts will be required at that time.
    

APPLICATIONS MUST BE FILED ONLINE AT: 
 www.wallace.edu/employment
 
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-556-2519)
  
Please Note:

• ALL APPLICATION MATERIALS MUST BE SCANNED It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. 
• If you need assistance scanning documents, please contact:

• WE DO NOT ACCEPT FAXED OR E-MAILED application materials.
• When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.
• All correspondence with applicants regarding the College's search process will be sent via e-mail.

If you need technical assistance after reviewing the instructions, please contact:
  
  NEOGOV Customer Service:                              
  Monday-Friday                                                      
  8:00 am - 5:00 pm PST                                          
  (855) 524-5627        

In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
 
 If you have a disability and require accommodations, please notify us at (334) 556-2519.
 
 Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
 
 Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.
 
 The College reserves the right to withdraw this job announcement at any time prior to the awarding.

 

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